10 Other Ways to Say “I Regret to Inform You”
When you need to deliver bad news, finding the right words can make a big difference.
The phrase “I regret to inform you” is often used to soften the blow, but there are many other ways to say it that might suit your situation better.
In this article, I’ll show you 10 alternative phrases that can help you communicate difficult news more effectively and with greater sensitivity.
Synonyms for “I Regret to Inform You”
- I have some news that may be disappointing…
- You should be aware that…
- I have some unfortunate news to share…
- I am saddened to report.
- I am writing to share unfortunate news.
- We are sorry to inform you.
- It is unfortunate that we must inform you.
- Unfortunately, we must inform you.
- Not the best news, but…
- Please be advised that
1. I Have Some News That May Be Disappointing…
This phrase shows empathy and helps the recipient mentally prepare for the information you’re about to deliver.
Examples:
- I have some news that may be disappointing about our project timeline; it will be delayed by two weeks.
- I have some news that may be disappointing about the product you ordered; it’s currently out of stock and we’re awaiting a new shipment.
2. You Should Be Aware That…
This phrase helps to clarify the importance of the news and ensures that it is received with the seriousness it warrants.
Examples:
- You should be aware that the meeting scheduled for tomorrow has been canceled due to unforeseen circumstances.
- You should be aware that your loan application has been declined after careful review of your financial documents.
3. I Have Some Unfortunate News to Share…
This phrase acknowledges the difficulty of the information while maintaining a respectful tone.
Examples:
- I have some unfortunate news to share; the event you planned to attend has been canceled due to a venue issue.
- I have some unfortunate news to share about your recent test results, which show that further examinations are needed.
4. I Am Saddened to Report…
This phrase is ideal for delivering news that may deeply affect the recipient, showing that you share in their disappointment.
Examples:
- I am saddened to report that the scholarship application you submitted was not successful this year.
- I am saddened to report that the event we had hoped to host will be postponed indefinitely due to unforeseen circumstances.
5. I Am Writing to Share Unfortunate News
This phrase is straightforward and professional. It sets the stage for delivering news that may be less favorable while keeping the tone formal and respectful.
Examples:
- I am writing to share the unfortunate news that your application for the grant has been declined.
- I am writing to share unfortunate news about the service interruption affecting your account.
6. I’m Sorry to Inform You
This phrase combines an apology with the delivery of news, showing sensitivity and acknowledging the potential impact on the recipient.
Examples:
- I’m sorry to inform you that the job position you applied for has been filled by another candidate.
- I’m sorry to inform you that your flight has been canceled due to severe weather conditions.
7. It is Unfortunate to I Inform You
Using this phrase conveys the inevitability of the message while expressing regret. It indicates that the news is unavoidable but is communicated with thoughtfulness.
Examples:
- It is unfortunate to inform you that your order has been delayed due to a supply chain issue.
- It is unfortunate to inform you that your application for the grant was unsuccessful this time.
8. Unfortunately, I Must Inform You
This phrase is a clear and direct way to deliver bad news while expressing regret. It helps to communicate the seriousness of the message without being overly harsh.
Examples:
- Unfortunately, we must inform you that the product you were interested in is no longer available.
- Unfortunately, we must inform you that your performance review has resulted in a lower rating than anticipated.
9. Not the Best News, but…
This informal phrase acknowledges that the news may be disappointing while maintaining a conversational and less formal tone. It’s useful for easing the recipient into the message.
Examples:
- Not the best news, but your vacation request has been partially approved; only one week can be granted.
- Not the best news, but the budget cuts will affect your department’s funding for the next quarter.
10. Please Be Advised That
This phrase is often used in formal communications to notify the recipient of important information. It sets a serious tone and emphasizes the necessity of understanding the news.
Examples:
- Please be advised that your application deadline has been extended by two weeks due to technical issues.
- Please be advised that your request for an extension has been denied due to policy constraints.
By choosing the most appropriate phrase, you can deliver your message with greater sensitivity and respect, ensuring clear communication even in challenging situations.
